Payments Processed Report


This report shows a breakdown of all payments within specified date range, including payment type, batch number (if posted), revenue item, profile name and ID, payment date, and amount.

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Running the Report

  1. Click on the Reports menu and Run a Report.
  2. Click to expand the Revenue Reports and Payment Reports.

  1. Click on Payments Processed.

This will open a window where you define parameters for the report.

After you click OK to run the report, you can refresh the report page at any time to go back to the parameters window, and make changes.

At the top of the report, be sure to look at the paging controls (see screenshot below). If the button on the right (next page) is available then there is more data.

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After you define these parameters, scroll to the bottom, and click OK to go into the report.

Select Begin Date and Select End Date: This is required and determines what period of time should be reflected in the report. Payments will appear if the payment date falls within this date range.

Accounting Package Name Contains: This allows you to include data for a specific accounting package based on the Revenue Item(s) used. In your Global Settings (Admin menu), under the Accounting Packages tab, you will see the Accounting Package Name. If you want to focus on data for that package, enter that name in the parameters window.

Otherwise leave this as All to show all data.

Select Posted Status: This is required and allows you to indicate if you only want to see:

  • Posted: Payments that are posted
  • Not Posted: Payments that are not posted
  • Both: All payments (both posted and not posted)

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Breakdown of Report

The report is broken up into sections.

Each section of the report represents a different payment type.

Within a section, the data is sorted by profile name, and includes:

  • The posting batch ID (if it was posted)
  • The revenue item name
  • The profile name
  • The profile ID
  • The payment date
  • The amount
  • The total amount per posting batch
  • The total amount of all posting batches
  • The total amount of payments.

Unapplied Payments are also included under their own section.

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In the top left corner is a button to print which allows you to export this report to PDF.

Once exported to PDF, you can view and print the PDF.

Also in the top left corner is a button to export to other formats.

The other available formats include:

  • Crystal Reports (RPT)
  • PDF
  • Microsoft Excel
  • Microsoft Word
  • Rich Text Format
  • Character Separated Values (CSV)
  • XML

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