Accounts Receivable Summary By Profile

Introduction

This report shows an accounts receivable summary as of a date that you specify. Very similar to the Accounts Receivable Summary, but broken down by profile instead of revenue item. It is then broken down by age. The main view shows you all profiles with open invoices and you can click on a profile to pull its data into another tab for easier viewing.

Running the Report

1. Click on the Reports menu and Run a Report.
2. Click to expand the Revenue Reports.

3. Click to expand the Accounts Receivable Reports.
4. Click on Accounts Receivable Summary By Profile.

This will open a window where you define parameters for the report.

After you click OK to run the report, you can refresh the report page at any time to go back to the parameters window, and make changes.

At the top of the report, be sure to look at the paging controls (see screenshot below). If the button on the right (next page) is available then there is more data.

Parameters

After you define these parameters, scroll to the bottom, and click OK to go into the report.

Select As Of Date (Apply Date): This date determines visibility and age. In other words, which open invoices will be included in the report, and where they should appear (which age range column).

• Visibility: If you enter 10/1/23 for the Select As Of Date, then open invoices with an Apply Date prior to or equal to 10/1/23 will be included in the report.
• Age: The age is then determined by calculating the number of days between the invoice’s Due Date and the entered date. So, an open invoice that has a due date of 9/1/23 will appear in the 0-30 column because, as of the entered date, 10/1/23, the open invoice is 0-30 days past due.

Breakdown of Report

The open invoices shown depends on their Apply Date. For example, if you run this report and, in the report parameters window, enter a date (Select As Of Date) of 1/1/2023, then open invoices with an Apply Date prior to or equal to 1/1/2023 will appear in the report.

On the left side of this report is a list of profiles.

Age

To the right of each profile are columns that break the data down by age (days past due). For example, the “0-30” column reflects the total dollar amount of open invoices that are 0-30 days old.

The age is based on the open invoice’s Due Date, relative to the date entered in the report parameters window (the Select As Of Date). For example, if you enter 1/1/2023:

• The amount in the “0-30” column is the total dollar amount of open invoices that are up to 30 days past due (i.e., the entered date of 1/1/2023 is up to 30 days after the invoice’s due date).
• The amount in the “31-60” column is the total dollar amount of open invoices that are 31-60 days past due (i.e., the entered date of 1/1/2023 is 31-60 days after the invoice’s due date).
• There is also a “Not Due” column which shows open invoices where the invoice’s due date is after the entered date of 1/1/2023.

Drill Down

In the main report view, you can click on a profile or any of the data belonging to its row and it will pull that profile with its data to another tab for easier viewing.

So, when you run this report, you will start in the main report view, and get a high-level view of all profiles with their total outstanding balances. The drilled down view will focus on a specific profile.

You can return to the main report view by clicking on the Main Report tab.

Exporting

In the top left corner is a button to print which allows you to export this report to PDF.

Once exported to PDF, you can view and print the PDF.

Also in the top left corner is a button to export to other formats.

The other available formats include:

• Crystal Reports (RPT)
• PDF
• Microsoft Excel
• Microsoft Word
• Rich Text Format
• Character Separated Values (CSV)
• XML