Table of Contents
Introduction
The General Settings tab includes basic event information such as date, time, location, and descriptions.
- Click on the Events menu and then Select Events.
- Find the event and click on its name to edit it.
- On the left side, click General Settings.
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After making the desired changes, click Save at the top.
The next tab of event settings is Event Items.
Name and Schedule
Name: The name of the event.
Start Date and Time: The date and time that the event will begin.
End Date and Time: The date and time that the event will end.
All Day Event: If this is checked then the start time and end time will be removed.
Set Hours of Each Day Separately: This option will appear below the "All Day Event" option if the Start Date and End Date is different (i.e., a multi-day event).
Enabling this will prompt you to enter a start time and end time for each day.
Time Zone: This will allow you to choose the time zone. Each visitor will see the start and end times, on the calendar, adjusted to their time zone.
Event Image and Types
Event Image: If desired, choose an event image to be displayed on your event web page and available to include in your confirmation email.
After clicking on the magnifying glass, choose from the drop down list:
- All Images: This will present a list of all uploaded images.
- Web Content Images: This will present a list of all web content images.
- Web Server Images: This will present a list of all images from previous events.
If you choose one of the above, find the desired image, and click Select.
- Upload New Image: This will allow you to upload an image from your computer. Click Choose, select the image, Open, and then Upload.
If you need to remove it after uploading, click on the X (far right).
Event Type: Choose the type of event. This will be based on your organization's list of event types. There is a filter on the calendar where visitors can choose one or more event types.
Calendar Type: Choose the type of calendar - Organization, Community, Members Only, or Internal. There is a filter on the calendar where visitors can choose one or more calendar types.
If an event is set up as only an Internal type, it will not appear on the calendar. However, if it is an Internal type and any other (e.g., Organization and Internal), the event will appear.
Featured Event: This is a legacy option, but still available for reference purposes.
Location Information
Location: This is a search field where you may enter a profile name or ID and then click on the profile. It will auto-populate the venue, address, city, state/province, and postal code if entered on the profile.
You can manually enter this information without selecting a profile, but one advantage of using a profile is that if the profile's location changes, the event will automatically update.
Venue: This can reflect the name of the event's location.
Address: This can reflect the address of the event's location (up to two lines).
City, State/Province, and Postal Code: This can reflect the city, state/province, and postal code of the event's location.
All of the location information above will appear on the event details page and calendar.
Directions: This allows you to enter directions to the specific location (e.g., a specific conference room at the location). These directions will appear on the event details page
Descriptions and Course Information
Short Description: This allows you to enter a short description of the event.
This will appear on the calendar and will be used if the registrant clicks "Add to calendar" or shares to social media (both options on the confirmation screen after the registration).
Instructor and Course Number: If this is a training course, the instructor's name and course number may be entered here.
Long Description: This allows you to enter a long description of the event.
This will appear on the event details page.