Import/Edit Account Codes for Desktop Connect Integrations

MC Trade uses Account Codes to assign revenue and debt to specific accounts in your bookkeeping system. By aligning the Account Codes in MC Trade with the numbers in your accounting software, you can ensure that data is accurate in both systems. Because MC Trade can integrate with QuickBooks, IntAcct or Microsoft Dynamics, you can automatically import account numbers from those applications that are not already in MC Trade.

Not only can you integrate with QuickBooks, IntAcct or Microsoft Dynamics, you can also integrate with multiple company files in each system. This means if you have more than one company file, you can post transactions to each one separately from the system. You should consult your accountant or bookkeeper before creating or importing these codes.

NOTE: If you are on an accrual basis, you will need to create a distinct Receivables account in your G/L system prior to this process and then include it in the import. The type of account for this is classified as an Other Current Asset account - this is the only format QuickBooks will accept for the integration.

Importing Account Codes from your Accounting Software

To Import Account Codes (you must be integrated with one of the three accounting package software listed above):

1.  Click Accounts on the left menu. The Account Codes window will open.
2. Click the Import Accounts link that matches the package you are using.
3. The next screen to appear will allow you to select the codes you wish to import. Select your cash, Receivable, and income accounts - no Payables or Expense Accounts are necessary. This screen will only show Account Codes not already in MC Trade.
4. Highlight the Accounts you want to import and click Import Selected Accounts.

Manually Creating Accounting Codes

If you need to create codes that cannot be imported, or need to edit a code, follow the steps below.

1. Click Accounts on the left menu.

1. Click New. The Selected Code fields will empty.
2. In the Account field, enter the number of the account (this must be a number).
3. In the Account Description, enter a specific description of the account.
4. Click Save. The new Account Codes appears in the Codes Data Grid.

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This feature is included or available for purchase with the following MC Trade packages.