How to Create and Edit Sessions

The “Sessions” section is where you will enter the session information for your event.  This can be done manually or by import. 

Manually Adding Sessions

To manually add your event’s sessions, simply click the orange “+” icon.

Sessions_-_1.png

After clicking on the orange “+” icon, you will be presented with a popup.  This popup is where you will input general information about the session.  Information that you can enter includes: Session Name, Duration (in minutes), Survey, Track, Type, Level, External ID, Sli.do (session poll link), and Description.  You can select "Open External" if you want to Sli.do poll to open outside of the app instead of inside the app.

Sessions_-_2.png

NOTE:  Click here for more information on our live polling integration with Sli.do

After entering the session's general information, you will then need to fill out the information specific to the individual session time.  The information required includes: Day, Time, Venue, Room, and Speaker(s).  These fields will autosave, so there is no need to do anything once the information is entered. 

Sessions_-_3.png

If the session has multiple session times during your event, simply click on the green “+” icon to add the additional session times and enter the relevant information.  Examples of a session with a single session time and a session with multiple session times are shown below.

Sessions_-_4.png

 

Importing Sessions

If you wish to import your event’s sessions, simply click on Screen_Shot_2019-04-03_at_1.58.27_PM.png (located next to the orange “+” icon) and follow the instructions on the popup.  Once you’ve downloaded the session template, you can read instructions on how to fill out the import template by clicking on the “Instructions” tab at the bottom of the excel file.

NOTE:  The speaker import only works if you follow the import instructions.

 

Session Materials

To add session materials to a session, click on the “pencil” icon located to the right of the session name.  Once the “Edit Session” window appears, click on the “Materials” tab.  Once on the “Materials” tab, you can simple drag and drop the desired session materials or click on the “Choose File” button to search for the materials on your computer.

Sessions_-_5.png

To remove session materials, simply select the session material you wish to delete and then click on the “trash” icon that appears above the “Size” column.

NOTE:  Make sure that the session material is appropriately named before uploading the document.  Material names are not currently editable, so any incorrectly named materials will need to be deleted and then reuploaded to the system.

 

Calendar View 

In addition to the list view, you can also view your event’s sessions using the “Calendar View”.  To do so, simply click on the calendar icon Screen_Shot_2019-07-23_at_12.36.06_PM.png (located next to the orange “+” icon).  The “Calendar View” allows you to view your event in three ways: “By Day”, “By Track”, and “Agenda”.  The “By Day” view presents the sessions in a simple calendar view sorted by day.  The “By Track” view presents the sessions in a calendar view sorted by session track.  And the “Agenda” view presents the sessions in a simple agenda format.

Session Settings 

Clicking on the settings icon Screen_Shot_2019-07-23_at_12.36.04_PM.png  (located next to the orange "+" icon) allows you to organize your event’s sessions by adding a "Default Session Length", “Session Tracks”, “Sessions Types”, and “Session Levels”.

The "Default Session Length" field allows you to specify a default length (in minutes) for your event's sessions.  If you enter a "Default Session Length", the default length will automatically populate in any new sessions you create.

“Session Tracks” allows you to tag your event sessions with tracks.  To add a session track, simply enter the name of the session track, add a description (if desired), assign a color, and click “+”.  Follow the same steps to add any additional session tracks.  See the screenshot below for an example.

 Session_Settings_-_1.png

NOTE:  The assigned color appears on the schedule page within the app.  This assists attendees with quickly identifying what tracks sessions are associated with.

“Session Types” allows you to tag sessions with types.  To add a session type, simply enter the name of the session type, add a description (if desired), and click “+”.  Follow the same steps to add any additional session type.  See the screenshot below for an example.

 Session_Settings_-_2.png

“Session Levels” allows you to tag sessions with levels.  To add a session level, simply enter the name of the session level, add a description (if desired), and click “+”.  Follow the same steps to add any additional session levels.  See the screenshot below for an example. 

 Session_Settings_-_3.png

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