MC | LMS - Users, Roles, and Permissions in the LMS

This article will explain the built-in Roles within the LMS, how to create new Roles, how to customize permissions, and how to add admin users.

Roles in the LMS

Within the LMS, "Roles" refer to what type of access an individual has within the system. These can be accessed and edited by navigating to People > Roles

The four built-in roles are as follows: 

Admin - Admins have full access to all parts of the system. They can see all learner functions, can create and edit courses, packages and site settings, and may create and edit all user accounts.

Distributor - Distributors are a specialized role whose purpose is to distribute coupon codes externally to bring new learners to the LMS system. 

Learner - Learners are users within the system. They do not have any administrative access by default, and can only access content based on the permissions of the groups they are assigned to.

Supervisor - Supervisors are a type of admin role whose access is limited only to the leaners who are assigned to a group to which the supervisor has administrative access. In this way, they are allowed to view reports and progress just for learners who are within a group that they oversee, but not information for all learners. 

Customizing Role Access

Though the access levels for each role have preset system defaults, you are able to customize the access for each role by clicking the dropdown arrow 

Screen_Shot_2019-09-24_at_9.20.12_AM.png

Upon clicking the dropdown, the settings for that role with appear. Along with the baseline settings, there is also a radio button to enable custom settings

Screen_Shot_2019-09-24_at_9.45.21_AM.png

 

When "Custom" is clicked, the following options will appear that can be customized for that particular role based on your particular use cases

Screen_Shot_2019-09-24_at_9.47.08_AM.png

 

Adding New Roles

In addition to the built-in roles, you also have the ability to create new custom roles based on your organization's needs. To create a new role, you will simply click the "Add Role" button at the top right of the Roles page. Upon clicking this button, a line will be automatically added into the Roles list. From there, you will simply give the new Role a name, and can set the permissions levels going through the steps above. 

Screen_Shot_2019-09-24_at_10.25.08_AM.png

Adding Admin Users 

As you are getting the LMS set up, you may want to add admin users. (Note: If you are using the LMS in conjunction with Atlas, you will not need to manually add any learner users - as long as the learner has a profile within Atlas, they will have a learner profile created automatically upon logging into the LMS.)

To add an admin user, you will navigate to People > Users and click the "Add User" button. 

From there, fill in all required fields, and make sure to set the "type" to Admin.

Screen_Shot_2020-03-23_at_11.55.35_AM.png

 

For the email notification, you can select either send now or send later, but in both cases you will want to reach out to the recipient and let them know to simply ignore that email. Since your system is hooked up to Atlas via SSO, they will not need to create any new login credentials, but instead will simply use their Atlas account credentials for logging in. 

Finally, once you've saved all of your settings, you will want to click the blue pencil icon for that profile, click the "active" checkbox, and save. Your admin profile is now ready to go!

admin_to_active2.gif

 

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.

Want some training on Atlas? Sign up today for one of our upcoming training options.