Report Catalog - Pre-Pays

Report Overview

This report provides an a complete list of unapplied pre-payments that have been received as of a date that you specify. Results are sorted by revenue types.


Accepting up front money is an accounting problem that, if not handled properly, could come back to bite you in the wallet, depending on whether your organization is on the cash basis of accounting or the accrual basis.

Put simply, the cash basis means that revenue is recognized when money is received from customers and expenses are recognized when money is paid out. But the accrual basis means revenue is only recognized when earned – when the product is delivered to your members or services are performed. Expenses are then recognized when incurred (on your accounts payable list). 

How to Run

From the File Menu, choose Reports > Revenue Reports > Accounts Receivable Reports > Pre-Pays
Upon running the report, it will prompt you for the following parameter(s):
  • AsofDate (AsofDate) - Select an as of date for which you would like to see payments


Here is a sample of the report's output:
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